Opportunities
Position Title
Events Coordinator
Location
France (remote working possible and encouraged)
Contract Type
Voluntary — Ongoing, Standing Recruitment
Application Deadline
Rolling basis
WE'RE HIRING
Events Coordinator
Turn Ideas Into Moments That Matter
Every conference, seminar, and workshop HDRI hosts is a chance to turn research into real dialogue. Behind every one of those moments is someone who made it happen, from the first idea to the last thank-you email. That's where you come in.
We're looking for an Events Coordinator — an organized, resourceful planner who can carry an event from concept to execution and make it look effortless along the way. This is a hands-on opportunity to build the spaces where HDRI's research meets the people it's meant to reach.
If you thrive on logistics, love bringing people together, and want real experience running events for an international policy organization, we want to hear from you.
The Opportunity
As Events Coordinator, you will help design and deliver the conferences, seminars, workshops, and webinars that bring HDRI's five thematic pillars to life: Environment, Climate & Energy; Migration & Security; Global Health; Gender Equity; and Economic, Social & Cultural Rights.
This is a full-cycle role. You'll help shape an event before it exists on paper, manage it while it's live, and measure its impact once it's over, with real ownership at every stage.
What You'll Own
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Planning — Support HDRI's events from conceptualization through post-event evaluation, including conferences, seminars, workshops, and webinars.
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Strategy — Help build event plans, timelines, and budgets aligned with HDRI's mission and audience engagement goals.
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Logistics — Coordinate venue selection, catering, audiovisual needs, and participant registration for smooth, professional execution.
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Promotion — Help drive outreach and visibility by drafting event descriptions, shaping promotional materials, and supporting social media campaigns.
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Programming — Support speaker invitations, agenda development, and session logistics to keep content sharp and engagement high.
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Stakeholder Communications — Manage timely, professional communication with participants, speakers, sponsors, and partners.
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Evaluation — Collect participant feedback, analyze event metrics, and help prepare post-event reports that inform future planning.
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Administration — Maintain event databases, organize files, and manage event-related correspondence.
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Collaboration — Work closely with HDRI's research, communications, and fundraising teams to keep every event aligned with our broader mission.
What We're Looking For
Education
Bachelor's degree in event management, hospitality, communications, or a related field.
Experience
Previous experience or internship in event planning or coordination, ideally within the non-profit sector or academic institutions.
Skills & Qualities
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Strong organizational and time-management skills, with the ability to multitask and meet deadlines in a fast-paced environment.
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Excellent communication and interpersonal skills, comfortable working with diverse stakeholders — speakers, participants, sponsors, and partners.
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Sharp attention to detail and a problem-solver's instinct for anticipating challenges before they arise.
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Familiarity with event management tools, including registration platforms, survey tools, and project management systems.
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Fluency in English; proficiency in additional languages is a plus.
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A genuine commitment to HDRI's mission and values, with a passion for social justice, human development, and youth empowerment.
Why This Role Is Worth Your Time
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Lead With Purpose. Play a key role in shaping the spaces where policy research meets public dialogue, and where youth voices help drive social change.
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Build Real Experience. Gain hands-on skills in event strategy, stakeholder management, and cross-team collaboration, experience that translates directly to a career in the non-profit or policy sector.
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Belong to Something Bigger. Join a dynamic, international team of young professionals and students co-creating an organization that connects youth engagement with meaningful policy impact.
Ready to Make Your Mark?
If you are passionate about events, committed to social justice, and eager to make a difference in the world, we invite you to join us in our mission at HDRI. Please send us:
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Your CV
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A short motivation letter
Apply now: recruitment@hdevri.org
Applications are reviewed on a rolling basis, so early applicants have the advantage.
We welcome applications from individuals of all backgrounds, regardless of age, gender identity or expression, sexual orientation, disability, ethnicity, race, religion or belief, nationality, socioeconomic background, or any other characteristic protected by applicable law. We particularly encourage applications from women, LGBTI+ individuals, persons with disabilities, and candidates from communities that have been historically underrepresented in decision-making and public policy spaces.
At HDRI, recruitment and selection are based solely on merit, qualifications, and the ability to contribute meaningfully to our mission. We are committed to providing an inclusive and supportive environment where every team member is respected, valued, and empowered to thrive.
